General Competition Conditions 2019

Please check these competition conditions before you complete and enter Kent competitions.

UNLESS THE CONDITIONS OF A SPECIFIC COMPETITION OR CHAMPIONSHIP PROVIDE OTHERWISE, THE FOLLOWING CONDITIONS APPLY TO ALL EVENTS RUN BY KENT COUNTY LADIES GOLF ASSOCIATION (KCLGA)

RULES: All competitions shall be played in accordance with the Rules of Golf and such Local Rules and Conditions of Competition as shall be approved by KCLGA.
In the event of a tie in any competition, the prize winners will be decided on the last 9, 6, 3, 1 holes, except in a 36 hole competition which will be decided on the last 18 holes and thereafter 9, 6, 3, 1 holes. If this count back does not provide a winner then the trophy will be shared.

IMPORTANT INFORMATION FOR JUNIOR COMPETITORS: For competitors under 18 years of age on the day of the competition the parent/guardian must have completed an Annual Junior Player Profile Form* and Code of Conduct for Young Golfers*, without which the entry cannot be accepted. These forms are available on the KCGLA website. *Valid from 1 September – 31 August.

ELIGIBILITY: Competitors in all competitions must have a CONGU Competition Handicap and the Club they represent must be affiliated to the KCLGA. No player may represent more than one club during the course of the competition.
Players must be able to produce an up-to-date Handicap Certificate for all competitions.

ENTRIES: All entries shall be subject to the approval of the Committee which reserves the right to accept or refuse any entry. Their decision will be final. Entries must be submitted using the online entry form.
Entries must be submitted prior to the competition closing date. Anyone cancelling their entry within two weeks of the competition closing date will forfeit their entry fee.
If the competition is oversubscribed there will be a ballot on the closing date.
To be considered valid, an entry must be delivered by the time stated as the closing date for the event, together with all information requested on the entry form.
If you have absences for more than 3 consecutive weeks you should not enter the competition.
By entering a competition you agree to your details being held by KCLGA. All details of the Privacy Policy are available on the KCGLA website.
It is recommended that the competition organiser for each club event is a competitor in the competition.
For competitors under 18 years of age on the day of the competition the parent/guardian must have completed an Annual Junior Player Profile Form* and Code of Conduct for Young Golfers*, without which the entry cannot be accepted. These forms are available on the KCGLA website. *Valid from 1 September – 31 August.

SEEDING FOR ALL COMPETITIONS: Club Winners and Runners-Up will be seeded in the draw if they take part the following year. Pairs in the Coombe Cup, Winter Fourball and Holland Trophy will be seeded provided both players remain the same.

REPLACEMENTS: After submitting the entry form, but before the draw has been published, a player can be replaced due to any circumstances. Thereafter no replacements are permitted. There will be NO substitutes allowed.

HANDICAPS: The maximum handicap in all competitions, unless otherwise stated, will be 36. In all competitions the handicap at the time of entry must comply with the requirements of that competition.

DATES OFFERED: See specific competitions.

DRAWS: The initial draw will cover the whole Competition and details will be emailed to all club organisers concerned. In the first round the top team of each match will play at home, after which there will be a draw to decide which team will play at home. The outcome of the draws will be emailed to the club organisers and posted on the KCLGA website.
Should a club already have had two consecutive home draws, then they will automatically play away in the following round – unless their opposition is in the same position, when a draw will be made in the usual way.
Each round to be completed by all teams before the next round can be drawn. If, before the semi-finals are played, a player is aware that, due to unforeseen circumstances, they cannot play in the final, they MUST contact the County Organiser.
Semi-finals will be played on a neutral course to be decided by the County Organiser except for the Winter Fourball and the Bradley Cook competitions.
Draws for knockout competitions will be emailed out and posted on the KCLGA website.

START SHEETS:
Start sheets and draws for individual competitions will be emailed out and posted on the KCLGA website.
MATCHES: Matches must be played in accordance with ‘Tees and Greens of the Day’ and commence at the 1st Tee where possible.

COMPLETION DATES: Each round must be completed on time. No extensions will be given.

RESULTS: Players and teams are responsible to ensure their results reach the County Organiser within 48 hours of their match being played, either by email or by submitting the online result form on the KCLGA website. If played on the round’s last date, the result must be emailed immediately to the County Organiser.

FINALS DAY: The Final will take place on a course and date specified by the KCLGA. Referee(s) from the KCLGA or the Kent Golf Union (KGU) will be present.

PRACTICE ROUNDS: Practice rounds are at the discretion of the Club and permission should be sought from the Manager/Secretary prior to the game.

GREEN FEES: If a green fee has to be paid, it will be shared.

TROPHIES: Any club or player winning a trophy will be responsible for ensuring they have adequate insurance to cover loss or damage, from the time it is presented until it is relinquished. They shall ensure it is returned to KCLGA before the next year’s final of that event, duly engraved, at the cost of the winners/club. Any trophy will be presented to the winners on Finals Day to be held for one year. The Winners will receive a memento; the
Runners Up will receive a framed certificate.

DISPUTES: The Committee’s decision is final if any incident occurs that is not covered in these General Competition Conditions or those for each individual Competition.

GOLF CARTS/BUGGIES: Are only allowed on production of a medical certificate or if the player is over 80 (subject to the Club’s availability) and the County Organiser must be notified before play.

CADDIES: Caddies may only be used where permitted by the conditions of a specific event. Caddies must be members of a golf club and not be a professional or assistant professional. As a matter of courtesy you must advise your opponents in advance if you have a caddy.

DRESS CODE: Competitors and spectators must conform in all respects with the dress rules of the host club both on and off the course. Competitors are requested to change for the Presentation unless otherwise advised on the day.

WHERE A CLUB HAS MORE THAN ONE COURSE: Once a course is agreed upon when the match is booked this must be upheld.

TROLLEY BAN: When a trolley ban exists it must apply to members of both teams – whether home or away. Medical dispensations are not accepted.

THUNDERSTORMS: Refer to the R&A rule 6-8 Discontinuance of Play; Resumption of Play.

DISTANCE MEASURING DEVICES: A player may obtain distance information by use of a distance-measuring device. If, during the competition, a player uses a distance-measuring device to gauge or measure other conditions that might affect their play (e.g. elevation changes, wind speed, etc.), the player is in breach of R&A Rule 14-3.

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